Let me tell you about a conversation that’s becoming increasingly common in my line of work.
I was sat in a Lancashire care home manager’s office last month, going through their communications setup. Standard stuff — checking their current system, understanding their needs, seeing where we could help. Then I mentioned the PSTN switch‑off, and watched their face go from interested to panicked in about three seconds.
“The what?”
Turns out, nobody had told them that the traditional phone lines their entire emergency communication system relied on were being phased out. Not their current provider, not their IT support, nobody.
And they’re not alone.
The Timeline Keeps Moving (But the Direction Doesn’t)
The headline dates have shifted more than once. Originally the UK was working to a 2025 sunset; that has since flexed. What hasn’t changed is the direction: the legacy PSTN is being retired and all services are moving to IP.
It’s also worth looking beyond the UK. When I posted about this topic on LinkedIn last week, an industry peer in Australia shared how their transition unfolded under the National Broadband Network (NBN). Australia didn’t get a single, clean cutover date either. Instead, the NBN pursued broad fibre coverage while accommodating a practical mix of last‑mile technologies — fibre in many places, but also copper, satellite, wireless, and even coaxial where that made sense. By 2022, copper voice lines and ISDN were removed, and today the NBN carries the overwhelming majority of voice traffic nationally. The takeaway: even with a moving timeline, the migration still happens at scale when the industry aligns on IP as the end state.
There are two useful lessons for UK businesses:
Expect staged change, not an overnight switch. Dates may slip, but decommissioning still proceeds exchange by exchange and product by product.
Plan for bridging solutions. In Australia, Analogue Telephone Adaptors (ATAs) were widely used to keep critical analogue devices running while organisations moved to full IP and hosted systems. The same approach works here for alarms, lifts, care systems and other line‑based equipment during a managed transition.
Our network is global and we pay attention to these real‑world migrations because they help our customers avoid surprises. The UK’s schedule may flex, but the destination — all‑IP services — is the same. Preparing now means you control the timing, not the deadline.
With thanks to Craig Catlow for sharing on‑the‑ground experience that informed this section.
What Actually Gets Affected?
This is where it gets interesting (or terrifying, depending on your perspective). It’s not just your desk phones we’re talking about.
Think about everything in your business that uses a phone line:
The obvious ones:
Your phone system
Fax machines
PDQ card machines that dial out
The ones that catch people out:
Alarm systems that call monitoring centres
Lift emergency phones
Fire alarm auto‑diallers
Door entry systems
Industrial monitoring equipment
Medical devices that transmit data
CCTV systems with dial‑out capability
That care home I mentioned? Their emergency call system for residents, their lift phone, and their fire alarm monitoring all ran on traditional lines. That’s three separate systems that needed addressing, not just their main phone system.
Why This Matters More for Northwest Businesses
I’ve been in telecoms for nearly 30 years (started helping in my dad’s business when I was young enough to think cable running was fun). In that time, I’ve noticed something about businesses up here in the Northwest — we’re practical folk. We don’t replace things that aren’t broken.
That Lancashire pragmatism has served us well, but it means many local businesses are still running phone systems from the early 2000s. They work, so why change them?
Fair point, except now change is being forced.
The challenge for Northwest businesses is compounded by our geography. We’ve got everything from Manchester’s glass towers to rural Cumbrian farms, Preston’s bustling SMEs to Blackpool’s seasonal businesses. Each has different needs, different challenges, and different levels of readiness.
The Hidden Opportunity Nobody Talks About
Here’s what your current provider probably won’t tell you: this change, whilst disruptive, could actually save you money and give you capabilities you didn’t know you needed.
Modern VoIP (Voice over Internet Protocol) systems aren’t just “phones but on the internet.” They’re fundamentally different beasts:
Flexibility that actually matters:
Remember March 2020? Businesses with modern phone systems had their staff working from home with their business numbers literally the next day. Those on traditional systems? They were forwarding calls to mobiles and hoping for the best.
Real resilience:
Traditional lines go down, you’re stuffed. Internet connection has issues? Modern systems can automatically route calls to mobiles, backup sites, or even other offices. We’ve got clients who’ve had their entire building flood (Lancashire weather, eh?), and their phones kept working because everything just failed over to mobile apps.
Actual useful features (not gimmicks):
See who’s calling before you pick up, even on external calls
Transfer calls between sites like they’re in the same building
Take your desk phone number with you on your mobile
Record calls for training or evidence
Get voicemails emailed to you as audio files
The Bottleneck Nobody’s Preparing For
Here’s my concern, and why I’m writing this now even though the deadline keeps moving: when everyone finally realizes they need to switch, it’s going to be chaos.
Limited number of engineers who know both old and new systems
Equipment supplies that’ll run short when demand spikes
Prices that’ll mysteriously increase when everyone’s desperate
Wait times that’ll stretch from days to months
It’ll be like trying to book a table at a decent restaurant on December 23rd. Possible? Maybe. Pleasant or reasonably priced? Not a chance.
The Smart Move (Without the Sales Pitch)
Look, I run a telecoms company. Obviously, I’d love you to call us. But more than that, I just want Northwest businesses to not get caught out. So here’s my genuinely no‑strings advice:
Step 1: Check what you’ve got
This weekend, grab a coffee and do a walk around your premises. Follow every phone cable. If it goes to a socket in the wall (not your internet router), it needs addressing. Make a list.
Step 2: Check your other systems
Call whoever maintains your alarm, your lift, your door entry, your whatever‑else‑might‑use‑a‑phone‑line. Ask them directly: “Does this use a traditional phone line, and if so, what’s your plan for the switch‑off?” If they um and ah, you’ve got your answer.
Step 3: Get multiple quotes
Don’t just call your current provider. They know you’re trapped and will price accordingly. Get three quotes minimum. And make sure they’re quoting for the same thing.
Step 4: Plan your timing
When’s your quiet period? Don’t switch in your busy season.
When does your current contract end? Avoid early termination fees.
What’s your backup plan if things go wrong?
The Reality Check
I met a business owner in Preston last week who’d been quoted £15,000 to replace their phone system. Fifteen grand! For 10 phones! I nearly choked on my brew.
We did it for under £3,000, including the phones.
The difference? They’d gone to their incumbent provider who saw pound signs and a trapped customer. We saw a local business that needed help.
This is what frustrates me about our industry. The PSTN switch‑off is real, it’s necessary (the old infrastructure is genuinely falling apart), and it needs addressing. But it shouldn’t be used as an excuse to gouge businesses that are already dealing with enough challenges.
What River Technologies Is Doing
We’re offering free 15‑minute consultations to any Northwest business worried about the switch‑off. No sales pitch, no obligation, just a clear explanation of what you need to do. Bring your questions, bring your bills if you want, and we’ll give you straight answers.
If you want to work with us after that, brilliant. If you want to take our advice elsewhere, that’s fine too. At least you’ll be informed.
We’re also partnering with local business groups to run information sessions. Not sales presentations — actual educational content about what’s happening and how to prepare. If your networking group, chamber of commerce, or business association wants one, get in touch.
The Bottom Line
The PSTN switch‑off is happening. The timeline might flex, but the destination is fixed. The businesses that prepare now will:
Get better prices
Get better service
Get better systems
Get it done on their timeline, not someone else’s
The ones that wait? They’ll get what they’re given, when they’re told, at whatever price desperate circumstances dictate.
I’ve been in telecoms long enough to see this pattern repeat. The businesses that act early always win. The ones that wait always pay — in stress, money, and disruption.
Don’t be part of the last‑minute panic.
If you're ready to start your migration, our VoIP & Cloud Telephony service explains what to expect and how we manage the transition — or contact us for a free 15-minute consultation.
Need Help?
If you want that free consultation, drop me a message on LinkedIn or email jay@rivertechnologies.co.uk.
No pressure, no sales tactics, just honest advice from someone who’s been doing this since phone systems were the size of wardrobes.
Well, they’re still the size of wardrobes in some places, but that’s rather the point of this blog, isn’t it?
Jay Dobson is Managing Director of River Technologies, a Lancashire‑based telecoms company that believes in straight talk and fair pricing. When not helping businesses navigate digital transformation, Jay is trying to get a golf handicap below 100 or explaining to two kids why another work call is necessary.
